Phase 3 of 5 · Meeting Planner Guide
Preparing the Speaker and Program
Customization, pre-event calls, audience context, speaker materials, slide deadlines, travel and production.
7 guides in this phase
New to booking? Read the complete guide- 01 The Pre-Conference Speaker Call and Audience Brief What the pre-event call is for, and what to bring to it.
- 02 What Keynote Customization Actually Means How an existing program gets tailored to your audience.
- 03 Speaker Travel: Fixed Buyouts vs. Client-Booked Arrangements The two common travel structures, and what to confirm for each.
- 04 Presentation Deadlines, Slides and Content Policies Why slide-delivery timing and distribution policy vary by speaker.
- 05 Speaker AV and Production Checklist Microphone, playback and stage requirements to confirm before event day.
- 06 Speaker Green Room and Hospitality Checklist Food, privacy and dietary needs to settle ahead of arrival.
- 07 Corporate Book Purchases and Book-Signing Logistics Ordering lead time, and when a signing table makes sense.
Need help booking your speaker?
Tell Mollie Plotkin Group about your audience, date and budget. We will build the talent options, check availability and manage the engagement through event day.